ITS Medical Systems

1. General. The following procedures will be followed for the issue, establishment, operation, disestablishment and turn-in of Medical Material Sets and equipment at RTS-Medical, Fort McCoy , WI . The Medical Material Sets are configured with all equipment authorized by Unit Assemblage and issued by USAMMA. Commanders are urged not to bring their own unit’s medical instruments or medical equipment to Annual Training (AT), to simplify the inventory process. Units are responsible for proper equipment operation and maintenance. Equipment abuse is not tolerated and such instances will be reported to the Site Director. All equipment shortages and damages will be reported to the Site Director for determination on reimbursement by the unit, subsequent to the end of AT.

2. MMS Issue and Establishment. Units will designate (on the DA Form 1687, Notice of Delegation of Authority – Receipt For Supplies) those individuals authorized as Hand Receipt Holders. Hand receipt holders and other unit members assigned to assist with the inventory will receive a briefing from the RTS- MED Set Management Coordinator, prior to initial inventory. The Set Management Team consists of members of the Supply, Medical Maintenance, and Training Sections, under the direction of the Supply Lead at RTS-Medical. Copies of this LOI will be distributed to each Hand Receipt Holder. Upon completion of the briefing, the Set Management Coordinator will assign an RTS- MED Inventory Control Person (ICP), who will perform a joint inventory of the MMS with the unit Hand Receipt Holder. When the inventory is completed and the Hand Receipt Holder has signed for the equipment, they will be given the keys to the equipment and can begin preparation for movement to the AT field site. Hand Receipt Holders are responsible for equipment issued to them, and are responsible for all lost, missing or damaged equipment. Hand Receipt Holders will ensure that all issued equipment receives proper PMCS . The Medical Supply MMS Set consists of two MILVAN’s. The first MILVAN contains the supplies and equipment necessary to establish and maintain the hospital. The second MILVAN contains the expendable supplies necessary to re-supply the hospital. Linen, oxygen and refrigerated Class VIII items, will be issued to the unit’s Medical Supply Section, from the warehouse (Building 10,000). During the establishment phase any TEMPER parts or equipment, which is broken or defective will be tagged (DD Form 1577-2, Unserviceable, Repairable Tag) by the unit, and RTS- MED personnel notified. RTS- MED personnel will direct exchange TEMPER parts and equipment (one-for-one).

3. During AT Operations. Unit members are responsible for proper PMCS and Operator Maintenance, including documentation on the DA Form 2404, for all equipment issued for training. If the equipment has a fault or is inoperative, the assigned operator is responsible for reporting the discrepancy to the appropriate unit Maintenance Section. If the equipment is evacuated to the unit’s Maintenance Section, the Operator will complete a DA Form 2407, Maintenance Request. The unit Maintenance Section will provide the green copy of the DA Form 2407 to the Operator as a hand receipt for the equipment. The unit Maintenance Section will service (or repair) the equipment and return it to the Operator. In the event the unit Maintenance Section must evacuate the equipment for repairs, the unit Maintenance Section will complete a DA Form 2407 and evacuate the equipment to the appropriate RTS- MED Maintenance Section (Medical or Non-Medical). The appropriate RTS- MED Maintenance Section will provide the unit with the green copy of the DA Form 2407 for accountability. Upon completion of repairs or required service, the appropriate RTS- MED Maintenance Section will return the equipment to the unit Maintenance Section for ultimate return to the Operator. Equipment operators are responsible for requesting and replacing Class VIII expendable supplies, thru the unit Medical Supply Section, into the proper MMS Set as they are used. The unit Medical Supply Section will use the expendable supplies to re-supply the wards during the exercise. Replacement supplies, or supplies not issued with the Medical Supply MMS , are to be requisitioned thru the supporting Med Log Det. The Med Log Det will issue supplies from the Class VIII supplies issued to them. The Med Log Det is responsible for requisitioning replacement Class VIII supplies from the RTS-Med Supply Section. Med Log Detachments are requested to deliver their requests (TAMMIS or DA Form 2765-1, whichever capability the unit has) by 1400 hours daily, with a pick up of supplies at 0900 hours the following day. The unit Medical Supply Section will compile a list of Class VIII items missing from the Med Supply MMS , for the return inventory. Class IX Medical Repair Parts will be processed thru the RTS- MED Medical Maintenance Section for Direct Support.

4. Disestablishment. In order to insure equipment accountability, the RTS- MED Set Management Team (as directed by the Supply Lead) will direct the timetable for the disestablishment of the hospital. RTS- MED will coordinate a specific schedule for disestablishment in conjunction with the unit training plan. All equipment (whether used or not), must be placed in the appropriate MMS and remain connected to power and water until the operational checks have been completed by RTS- MED Medical Maintenance personnel. Equipment containing rechargeable batteries must receive a 24-hour recharge prior to disconnecting power. All PMCS and operator services must be completed and documented prior to inventory and turn-in. Operators must insure that all accessories and components of issued equipment are collected and placed with the assigned equipment (component listings are found in the equipment manuals, located with each MMS Set). After an MMS is checked, the RTS- MED Set Management Coordinator will assign an RTS-Med ICP to jointly inventory the equipment with the unit Hand Receipt Holder. Upon completion of the inventory (if no discrepancies are noted) the ICP and Hand Receipt Holder will repack the MMS and lock the container. The unit is then free to move the equipment back to the main RTS- MED facility (Building 10,000 or CORE Area as appropriate). Upon discovery of any discrepancy during the inventory, the ICP will insure the discrepancy in annotated (written) on the hand receipt and shortage form. The ICP will notify the Set Management Coordinator of any discrepancies of non-expendable or selected durable equipment upon completion of the inventory (prior to repack of the MILVAN or ISO). The Set Management Coordinator will approve or disapprove repack of the equipment into the MILVAN or ISO, on review of the circumstances and nature of the discrepancy. The Set Management Coordinator will compile the shortage lists for all missing or damaged equipment, and provide these lists to the RTS- MED Supply Lead. The Supply Lead will provide these shortage lists to the Site Director.

5. Unit Clearance. Units will clear each of the five sections at RTS- MED , prior to release by the Site Director. An example of the RTS-Medical Clearance Form is at Tab A. The five sections that must be cleared are: Training (Bldg 1088), Medical Maintenance (Bldg 1093), Non-Medical Maintenance (Bldg 10,005), Admin and Supply (both located in Bldg 10,000). Equipment damages or shortages will be resolved prior to final clearance.

POC . Linda Dougherty, 608-388-3226 , linda.dougherty@usar.army.mil